The client is an innovative medical device startup on a mission to save lives with breakthrough technology. We’re looking for a highly organized and proactive Executive Assistant to support day-to-day operations across the business.  

Administration  

• Complete distributor and vendor onboarding paperwork and upload required documents
• Approve team member time tracking in ConnectTeam (WFM software) 

CRM & Sales Support  

• Collect leads from 4 team members and update Zoho CRM  
• Enter contacts, notes, and last contact dates  
• Send requested literature, documents, and contracts to customers and partners  
• Keep the pipeline organized and accurate  
• Send introduction emails after meetings  
• Schedule and track follow-ups  
• Remind sales reps when replies are needed  

Scheduling & Communication  

• Schedule meetings on behalf of the CEO and VP of Sales  
• Send calendar invites and confirmations  
• Handle rescheduling and coordination  
• Help monitor communications and ensure timely responses  

Travel & Conferences  

● Book flights, hotels, and travel arrangements for team members  

● Coordinate conference registrations and reservations  

● Send organized itineraries  

● Assist with travel changes or cancellations  

Outreach  

● Send LinkedIn outreach messages before conferences from CEO account  

● Track responses and schedule meetings  

● Follow up with contacts when needed  

Software: Microsoft Office, Google Workspace, Zoho (CRM), Connect Team.